Draft for review — not yet legally checked. Placeholders marked
[ ] must be completed and the document reviewed by a qualified data
protection adviser before publication.
Last updated: [DATE]
Our members have better reasons than most people to care about this, so this policy is written to be read rather than to be survived. If anything here is unclear, ask us and we will explain it plainly.
Who is responsible for your data
[LEGAL ENTITY NAME], registered in [COUNTRY], company number [NUMBER], at [REGISTERED ADDRESS], is the data controller. Contact: [CONTACT EMAIL]. [ADD DATA PROTECTION REGISTRATION NUMBER IF APPLICABLE.]
What we deliberately do not collect
Worth stating first, because it is the part that matters to our members:
- Your legal name. There is no field for it on the application form.
- Identity documents. We never ask for ID.
- Payment details. There is nothing to pay, so there is nothing to collect.
- Platform logins. We never ask for account access and never will.
- Your home address.
What we do collect
- From the application form: stage name, email address, Telegram handle, main platform, niche, audience size, a primary link to your public work, any other public profile links you choose to add, and optionally whether you currently work with an agency.
- Correspondence: emails and messages you send us, and our replies.
- Telegram: if you join our channels, your Telegram username and anything you post there, subject to Telegram's own privacy policy.
- Technical data: standard server logs including IP address, browser type and pages requested, kept for security and troubleshooting.
Why we use it, and our lawful basis
- To respond to your application and contact you — because you asked us to (consent).
- To route you into the right Telegram room and schedule your promotion — to provide the service you signed up for.
- To send you relevant brand and affiliate opportunities — consent, withdrawable at any time without affecting your membership.
- To keep the site secure and working — our legitimate interest in running the service safely.
Who we share it with
- Service providers who host the site, deliver our email and store applications, acting on our instructions only. [LIST PROVIDERS ONCE CONFIRMED.]
- Brand and affiliate partners — only with your explicit agreement, case by case, and only the details needed for that specific introduction.
- Nobody else. We do not sell, rent or trade your data, and we do not share it with advertising networks.
- Legal obligations. We may disclose data where the law requires it.
Fonts and third-party requests
This site currently loads typefaces from Google Fonts, which means your browser makes a request to Google and your IP address is visible to them. [WE INTEND TO SELF-HOST THESE FONTS, WHICH REMOVES THIS ENTIRELY — REMOVE THIS SECTION ONCE DONE.]
Cookies and analytics
We do not use advertising or tracking cookies. [IF ANALYTICS ARE ADDED, NAME THE PROVIDER HERE, STATE WHETHER DATA IS ANONYMISED, AND ADD A CONSENT BANNER IF REQUIRED IN YOUR JURISDICTION.]
How long we keep it
- Applications: for as long as you are a member, and [PERIOD] after your last contact with us.
- Correspondence: [PERIOD].
- Server logs: [PERIOD, TYPICALLY 30–90 DAYS].
- We delete sooner if you ask us to.
Your rights
Depending on where you live, you have the right to ask for a copy of your data, to have it corrected, to have it deleted, to restrict or object to how we use it, to receive it in a portable format, and to withdraw consent at any time.
- To delete everything, email [CONTACT EMAIL] and say so. We will not ask why, we will not try to talk you out of it, and we will confirm when it is done.
- We respond within one month.
- You can complain to your data protection regulator — in the UK, the Information Commissioner's Office. [ADD LOCAL REGULATOR IF DIFFERENT.]
Security
We keep applications in access-controlled systems, limit who can see them, and use encrypted connections throughout. No system is perfectly secure, which is part of why we collect as little as we do — the safest data is the data that was never gathered.
International transfers
Some of our providers may process data outside [COUNTRY]. Where that happens we rely on appropriate safeguards. [CONFIRM MECHANISM WITH ADVISER ONCE PROVIDERS ARE FIXED.]
Changes
If this policy changes materially we will announce it in the main channel and update the date above.
Contact
[CONTACT EMAIL].